We’ve already mentioned that office workers spend a minimum of 25 days per year merely searching for information. How many times a day do you waste multiple minutes simply locating a file? You can’t CNTRL+F a filing cabinet.
A paperless office with a true document management system means that the typical file-searching process is over in seconds. You don’t need to know where a file is stored – either physically or electronically. Type a keyword and bring up a document in seconds.
And it’s not only your day to day tasks and client interaction that’ll whizz past; internal communications with team members are revolutionised when everyone is working from the same (advanced) document management system and only one version of a document exists in your paperless universe at a given time (see reason 13 for more on this).